EUR/6221 - HR Reporting & Data Expert in Department 18.104.22.168 (Remuneration and Social Security Systems) - Munich/The Hague
(five-year contract with possibility of extension; subsequent appointment as permanent employee may be possible if conditions laid down in the EPO Service Regulations are fulfilled)
Job group: 5
Grade on recruitment: G7 - G9
Career path: Technical
Publication date: 29.09.2017
Closing date: 31.10.2017
Applicants should be nationals of one of the European Patent Organisation's member states (currently Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Hellenic Republic, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey, United Kingdom). The EPO is an equal opportunities employer, and offers attractive salaries on a par with those paid by other international organisations. Its three official languages are English, French and German. Please apply by completing the online application form (http://www.epo.org/about-us/jobs.html).
As the patent office for Europe, the European Patent Office supports innovation, competitiveness and economic growth across Europe through a commitment to high-quality and efficient services delivered under the European Patent Convention. With expert staff, motivated to set worldwide standards, the EPO plays a leading role in developing an effective global patent system. All its relationships –‑ within the Office and with partners around the world –‑ prosper through efficiency, trust and transparency. Its processes empower people to use their knowledge and skills to the full.
Within the framework of the EPO's global strategy, Principal Directorate Human Resources (PD HR) is in charge of defining the strategies, policies and services supporting the performance and engagement of the Office's employees.
Department 22.214.171.124 is part of the Compensation & Benefits directorate (D 4.3.3) and deals with the financial, actuarial and contractual aspects of the EPO's social security systems, the EPO's pay policy and the production and analysis of HR statistics and reports.
We are looking for a motivated candidate who will be responsible for developing and co-ordinating HR-related statistics, for both internal use and external communication. The selected candidate will provide statistics on a regular basis (performing data queries, and formatting and analysing the results) to support senior management or statutory committees in their decision-making, as well as tailor-made analyses for specific projects.
- Generating and validating complex, non-standard, Office-wide HR statistics, mainly in the area of time and leave.
- Establishing specifications for complex requests in co-ordination with requesting units/committees such as the committees for occupational health and safety (COHSEC, LOHSECs), the occupational health service (OHS), Balance Score Card, Joint Cluster controllers, Controlling Office, etc.
- Providing data-analysis support for various HR projects
- Reporting on key performance indicators
- Translating information requirements into effective report design and communication
- Preparing HR dashboards, the annual Social Report, sickness statistics, as well as statistical reports and data visualisation in general
- Co-ordinating technical requirements with other business intelligence and data warehouse staff
- Extracting data from various sources and supporting the analysis and interpretation of results in response to management requests for information
- Managing the exchange of data between internal and external parties
The ideal candidate will have
- a well-organised, systematic and results-oriented approach, and the ability to prioritise and work to tight deadlines
- good communication skills and a team-based approach, combined with the ability to work independently
- the ability to think analytically and be process-minded
- very good knowledge of SAP-HR (FIPS)
- very good knowledge of data analysis and reporting software, for example SAS Enterprise Guide and Tableau, or the willingness to be trained in it
- excellent knowledge of office automation tools, especially spreadsheet calculation; basic programming skills (e.g. Visual Basic for Applications) would be an advantage
- very good data visualisation and report-design skills
- the ability to effectively communicate analysis results
- the ability to translate analysis and reporting requirements into effective and streamlined reporting solutions
- experience of co-ordinating projects with functional specialists and IT experts
Diploma of completed university studies at bachelor's level or ‑ – in exceptional cases –‑ equivalent professional experience.
Working knowledge of two of the EPO's official languages (English, French and German).
The successful candidate will be selected on the basis of qualifications, possibly supplemented by interviews, tests and/or a psychometric questionnaire.
Salary and benefits
The EPO offers competitive salaries, an excellent social package, and varied work in a modern international environment. The net (basic) monthly salary* for this vacancy ranges from EUR 5 317.77 to 6 711.77, depending on experience. In addition, depending on their personal circumstances, EPO staff may be entitled to relocation benefits and various allowances (e.g. household, dependant's', childcare, education, expatriation, installation, rent and language allowance).
At the end of our selection process, we may place suitable candidates on a reserve list for a limited period of time. Being on a reserve list does not guarantee a job offer or imply any entitlement to employment at the EPO. You will be considered automatically for vacancies in your field. No action is required on your part unless we contact you.
Procedure and timeframe
The successful candidate will be selected on the basis of qualifications and experience, supplemented as appropriate by interviews, tests and/or a personality questionnaire.
It is intended to hold the interviews in week 48 in Munich.
The EPO is an equal opportunities employer and supports workforce diversity as a signatory to the Diversity Charter (Charta der Vielfalt) since 2010.
All applications for vacant positions will be welcomed and considered on the professional merits of the applicant against the role profile for the position regardless of nationality, ethnic origin, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion or belief.
* after deduction of the EPO internal tax and before deduction of staff contributions to the social-security and pension schemes.
European Patent Office 2017