Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
As part of the Company Secretariat Team, you will provide executive assistance and administrative support to the Chief of Staff/General Counsel, the Chair and members of the Board and Members Assembly and the Company Secretariat. You will also provide support as needed to other parts of the Governance & Executive Department.
You will be responsible for managing for the day to day diary management and the facilitation of the smooth running of daily schedules.
Arranging all internal and external meetings in consultation with the Chief of Staff and preparing relevant briefing materials.
Providing and supporting the planning of logistics support to International Board, Committee and Members Assembly meetings.
Ensuring contracts are monitored and invoices with external suppliers managed to ensure timely payment and tracking, and training and managing the Team Administrator accordingly.
Responding to routine queries and requests for advice from the Board and Members Assembly.
Working with the Deputy Company Secretary to develop the Board and Members Assembly website to ensure it is an effective source of information.
Implementing legal and governance support processes to improve the effectiveness of the legal team and governing bodies.
Maintaining company secretariat systems and collating reports on data gathered
Providing other general administrative support as required, including arranging meetings, coordinating budgetary processes and scheduling and planning meeting agendas.
You will have previous experience supporting functions such as legal, company secretary or Board, providing effective personal support at a senior level, in multiple time zones, balancing conflicting priorities and developing, supporting and maintaining relevant processes and systems. Exemplary organisational skills, attention to detail and a positive, calm and solution oriented approach will be essential.
Location: International Headquarters, Woking (approximately 23 minutes from London Waterloo)
Type of Role: Fixed term maternity cover until February 2019
Reports to: Corporate Counsel & Company Secretary
Salary: £22 - £27,500
Closing Date: 28th January 2018
For a more detailed description please see: https://www.dropbox.com/s/qnun48rzss2b5tc/Governance%20Assistant%20JD.doc?dl=0
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Please note that only applications and CVs written in English will be accepted.
A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.