WFP Vacancy Announcement
CONDITION OF EMPLOYMENT
| Contract Type
|| Fixed Term (General Services Level 7)
| Post Title
|| Senior Finance Associate
| Number of Post
| Duty Station
| Report to
|| Finance and Admin Officer
| Duration of Service
|| 12 months (Extendable based on the operational requirement)
| Opening Date for Application
|| 15 May 2018
| Closing Date for Application
|| 29 May 2018
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.
The United Nations World Food Programme (WFP) has been presented in Myanmar since 1994 and is now focusing on helping the Government reach its national Zero Hunger Challenge by 2025. WFP’s work in the country is guided by three priorities: emergency preparedness and response; nutrition; and provision of social safety nets.
This position is located at WFP Country Office in Yangon.
At this level job holders have independent responsibility for technical, specialized work including planning, organization and coordination, and setting objectives. They deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad and the job holders are expected to consistently demonstrate a high degree of responsibility and initiative to respond independently to queries. Job holders have a level of expertise and knowledge to adapt and develop systems and processes in order to continually improve the level of support provided. They are expected to motivate and develop a team of support staff and/or are responsible for specialized support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.
To support planning and coordinate the delivery of finance, budget and administration support services, and supervise and provide guidance to a team of staff ensuring transparent and efficient utilization of financial resources.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of the Finance & Administration Officer and overall supervision of the Head of Finance and Administration in Yangon, the incumbent will perform the following duties:-
- Guide, train and supervise more junior staff engaged in the processing of financial reports and returns from sub offices;
- Support team member in the change management process from the PRRO to the CSP/CPB structure;
- Participate in providing procedural and technical support to the staff elsewhere in the Programme;
- Analyze, control and accurately maintain relevant General Ledger Accounts and initiate corrective action as necessary;
- Initiate payment processing according to WFP financial rules and regulations;
- Provide analysis on Adjusted DSC utilization for the organization;
- Assist in preparation, implementation and monitoring of budgets; prepare funds consumption and other budget related reports, including donor reports;
- Brief/debrief staff members on issues relating to financial transactions;
- Prepare periodic financial and statistical reports;
- Oversee the data input into financial related databases by finance assistants and provide guidance on data input and validation;
- Prepare bank reconciliations, review locally recoverable items, Imprest summaries and funding sheet summaries;
- Monitor WFP local bank accounts and keep track of balances to ensure that there are sufficient funds; prepare requests for replenishment of the Imprest Account(s) whenever necessary;
- Assist in setup and implementation of proper accounting procedures, systems and internal controls;
- Participate in development and implementation of new financial policies and procedures; interpret and assess the impact of changes and make recommendations on follow up actions;
- Draft or prepare correspondence to respond to enquiries in respect of relevant financial matters; review correspondence drafted by other assistants prior to clearance by Officer as appropriate;
- Perform other related duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
- Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
STANDARD MINIMUM QUALIFICATIONS
Completion of secondary school education. A post-secondary certificate in the related functional area.
Knowledge & Skills:
Experience utilising computers, including word processing, spreadsheet and other standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures. Specialized knowledge of WFP financial and administrative rules and regulations and policies and practices in the specific area of work is an advantage.
Fluency in both oral and written English and Myanmar. Good working knowledge of local ethnic language is an advantage.
Description of the behaviour expected for the proficiency level
|Internal Controls & Compliance
||Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.
|Performance Budgeting, Analysis & Reporting
||Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
||Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.
|Financial Mgmt. & Accounting Principles
||Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
|Supply Chain and Operations Knowledge
||Applies working knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Preferable to have at least six years of work experience in finance, accounting, audit or other related field. Having experience in analysing, interpreting data and generating reports at national level. Coached and trained a new staff member in the related function.
Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment. Good administrative and supervisory skills; ability to plan and organize work and to train and motivate clerical and administrative staff in a country office.
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.