18722 | Registry
|Deadline for Applications:
||Court Management Section, Registry
|Type of Appointment:
|Minimum Net Annual Salary :
Contract Duration: General Temporary Assistance (GTA) until 31 December 2019, with possibility of extension subject to availability of funds and in line with the objectives of the project.
A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).
The Court Management Section (CMS) is in the Division of Judicial Services within the Registry. In the context of the JWP and in addition to the Information Management Service Section (IMSS), CMS is an essential Section, since it has the Registry’s delegated responsibility to provide support to core processes of the Court’s judicial proceedings in particular for the court operations and judicial information management. This includes (i.a.) representing the Registrar during the court proceedings, supporting the current court applications and keeping a full and accurate record of all proceedings before the Chamber.
Furthermore the Section is responsible for the receipt, processing and distribution of the official court filings, production of transcripts and the audio-visual recording of the proceedings. Additionally, CMS, is the Registry’s designated custodian of the record of proceedings and is therefore responsible for the management of judicial records and information, both in original form as well as in their electronic format.
Duties and Responsibilities
This post will manage and coordinate all aspects of the project to deliver the JWP and will be responsible for all phases of the project, from the detailed requirements gathering, design, build and transition to production. This role will also require working with a diverse group of stakeholders with an emphasis on taking the Court on the journey throughout the implementation which will modernize the Court’s core business. The project manager will be required to follow the Court’s adaptation of PRINCE2, reporting to a Project Steering Committee, overseeing the working groups, and managing a blended delivery team of ICC staff and external consultants.
The Project Manager is reporting directly (on a weekly basis, or when otherwise required) to the Project Steering Committee. For the day-to-day activities and general guidance the Project Manager falls under the overall supervision of the CMS management team, which works in close cooperation with the Chief of the IMSS.
The objective of the Project is to:
- Develop and implement a fully integrated system for the handling, management, exchange, analysis and/or presentation of material constituting the situation and case record: filings, (oral) decisions and orders, evidence, transcripts, audio-visual recordings, disclosure, information on witnesses, information on victims participating in the proceedings and any other information in line with user requirements.
- Maintain the advanced user-functionality of the system in line with user requirements such as searching, tagging, reporting, redacting, and relating tools
- Maintain the appropriate system-functionality in line with organisational requirements such as back-up, data-integrity, monitoring, logging, access management and security of the information.
- Contribute to the development of information architecture for judicial information, in close cooperation with the Head of the Judicial Information Management Unit in CMS and the Information Management Unit in the Information Management Services Section.
- Achieve efficiencies in the core processes, for example through consolidation and reduction of systems and licensing cost, improved working methods and reduced maintenance and data storage cost.
The Project Manager will be performing the following tasks:
- Acts as the technical project manager, seeing the project to its completion including change management; ensures quality control through user acceptance testing, independent reviews; leads all aspects of the project, including overseeing the development of the system, advising stakeholders on best-practices, translating user/business requirements into technical requirements; obtains user involvement, testing, user-acceptance testing and sign-off; coordinates between the demand side (requirements of all users and stakeholders) and the supply side (IMSS, external contractors);
- Acts as a subject-matter specialist for implementing a new Judicial Workflow Platform, acting as an interface between project team and end-users representatives to map the current and future state business processes and to define the Judicial Workflow platform requirements; proposes development priorities to Chief CMS (or CMS management team) and Chief IMSS in preparation for submission to the Project Steering Committee; effective coordination with the blended team of IMSS and CMS staff and external consultants to deliver a JWP that is fit for purpose and fit for use as per the Court’s requirements
- Adheres to and supports appropriate governance mechanisms for eCourt systems, provides recommendations on prioritization of developments and resolving conflicting requirements; flags any issues in relation to policy gaps to the Chief of CMS (or CMS Management team), for example Presidential Directives, Administrative Instructions, SOP’s etc. that are required or require amendment; works closely with other international courts and tribunals who have developed similar systems and exchange lessons learnt.
- Advanced university degree in law, business administration, management of information systems, computer engineering or related field. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.
- A certification from a recognized professional body or authority in project management (e.g. Prince2 or PMP) is highly desirable.
- A certification from a recognized profession body or authority in business process analysis is desirable.
- Experience in managing large scale IT projects to modernize process is desirable.
A minimum of seven years (nine years with a first level university degree) of progressively responsible professional experience in areas relevant to the aforementioned duties and responsibilities is required.
Demonstrated experience in managing large complex projects, involving several departments, in information content management is required.
At least two years experience working in court management in another international court/legal environment is highly desirable.
Knowledge, skills, and abilities:
- Knowledge of information systems development;
- Knowledge and experience in business process mapping and requirements gathering;
- Extensive knowledge of international criminal procedures, case management practices, and court management
- Knowledge of international Courts and Tribunals and their internal judicial processes;
- Change management skills;
- Excellent organisational skills;
- Interpersonal skills and ability to establish and maintain effective working relationships with people/staff in multicultural, multi-ethnic environment with sensitivity.
- Demonstrated mamagerial skills, demonstratewd leadership skills
- Excellent communication skills, oral and written (in particular ability to communicate technical concepts in layman’s terms), litigation support.
- Good analytical skills
Knowledge of languages:
Proficiency in one of the working languages of the Court, French or English is required. Working knowledge of the other is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions;
- Applications from female candidates are particularly encouraged;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The ICC is willing to apply the “Inter-Organisation Mobility Accord” on a reciprocal basis.