18399 | Registry
|Deadline for Applications:
||Legal Office, Registry
||The Hague - NL
|Type of Appointment:
||Fixed Term Appointment
|Minimum Net Annual Salary:
||For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).
A roster of suitable candidates will be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).
Recruitment for this post in the General Service category is done on a local basis. As a result, staff are generally recruited from the area in which the particular office is located but could be of any nationality. Candidates applying to a post in the General Services category shall meet the relevant employment and immigration requirements in the country of the duty station, including fulfilling residence and work permit conditions.
Applicants will be responsible for any expenses incurred in relation to: visa, travel to and from, and relocation to and from the duty station, in the event of an employment offer.
A staff member in the General Service category who has been locally recruited shall not be eligible for the entitlements and/or benefits exclusively applicable to internationally recruited staff.
The Registry Legal Office (RLO) combines a commitment to legal excellence with a result-oriented and policy-friendly approach in delivering legal services. The RLO operates as a dynamic and multifaceted international law practice in anticipation of and in response to client requirements, in both operational and policy matters.
The RLO supports the performance of the legal functions of the Registrar under the Rome Statute, Rules of Procedure and Evidence, Regulations of the Court, Regulations of the Registry, Financial Regulations and Rules, Staff Rules and Regulations and other legal instruments governing the ICC. This concerns both the judicial functioning of the ICC, where the Registry is involved, and legal matters affecting the ICC as an international organization and its legal position as a whole. In performing this dual role, the section is responsible for ensuring the quality, uniformity and consistency of legal positions across the Registry and its Divisions of Judicial Services, External Operations, and Management Services - including the coordination of a legal network composed of all the lawyers across the Registry (Registry Legal Network). The RLO provides a broad range of legal services, including drafting, negotiating, advising and litigating.
The RLO is headed by the Legal Counsel who, together with the Registrar and the three Directors, is a member of the Registry Management Team.
The Administrative Assistant (Legal) reports to the Legal Counsel or Deputy Legal Counsel.
Duties and Responsibilities
Within this framework, and under the direct supervision of the Legal Counsel or Deputy Legal Counsel, the incumbent will perform the following duties:
- Operate paper and electronic information management systems, including case and legal reference files;
- Assist in developing and maintaining the operational framework for delivering legal services, including establishing and managing work flows and processes, SOPs, systems and databases, and central repositories of legal opinions and research, agreements, contracts and memoranda of understanding (MoUs);
- Provide a variety of office support services, including coordinating with client sections; responding to inquiries from internal and external parties; screening phone calls and visitors; generating statistics/reports; drafting and finalizing correspondence for signature; budget preparation and implementation; time, attendance and leave management; office space arrangements; maintaining calendar/schedules; meeting arrangements and reservations; mail handling; various administrative arrangements/requests/documents (e.g. requisitions, purchase orders, travel and training requests, contracts, expenditure authorizations, visa applications, translation requests etc.);
- Coordinate and track cases, issues, information, work flows and legal service requests;
- Verify facts, legal references and citations; proof-reads documents and edit texts for accuracy, grammar, punctuation, style and format;
- Ensure timely follow-up to legal submissions and correspondence;
- Research, compile and organize information and reference materials from various sources, including case law and literature;
- Assist in establishing and operationalizing the Registry Legal Network, including by helping coordinate and organize training sessions and meetings; and
- Perform other duties as assigned by the Legal Counsel or Deputy Legal Counsel.
Diploma of secondary education; legal secretarial/paralegal training would be considered an asset.
A minimum of eight years of progressively responsible relevant experience in a fast paced office relevant to the work of the Court, and to the aforementioned duties and responsibilities. An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.
Experience in a legal office (law firm or the legal department of a corporation) or an international organization is an asset.
Knowledge, Skills and Abilities:
- Ability to balance priorities and provide timely services that meet requirements.
- Ability to multi-task and manage a large volume of work within short deadlines.
- Strong planning and organisational skills both for legal and office support services, including advanced knowledge of Microsoft Office, notably Excel, Powerpoint and Word, as well as demonstrated experience with electronic document and information management tools, especially Sharepoint and HP Trim (Records Management) or similar.
- Attention to detail and proven ability to take initiative. Tact, discretion and professionalism.
Knowledge of Languages:
Proficiency in either of the working languages of the Court (English and French) is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions;
- Applications from female candidates are particularly encouraged;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The ICC is willing to apply the “Inter-Organisation Mobility Accord” on a reciprocal basis.