17901 | Registry
|Deadline for Applications:
||Field Office, Division of External Operations, Registry
|Type of Appointment:
||Fixed Term Appointment
|Minimum Net Annual Salary:
||For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).
A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).
Under the supervision of the Chief of Field Office, the Administration and Operations Officer is responsible for the coordination and effective delivery of logistic and administrative services in support of ICC field operations in the country of assignment.
Operating from an ICC Field Office, the Administration and Operations Officer is responsible for the management matters pertaining to human resources, supervision of personnel, finance, procurement and general services within their delegation of authority and in adherence to the Division of External Operations Standard Operating Procedures, Strategic Plan and Service Level Agreements.
The Administration and Operations Officer ensures timely response to needs/requests by providing the material and/or services required in support of field operations. They also coordinate logistics operations with the relevant local authorities, United Nations Mission or Agencies, diplomatic delegations and civilian organisations as needed while supervising the work of Field Office staff and providing guidance in the performance of their duties.
Under the supervision of the Chief of Field Office, and in cooperation with the relevant sections at the headquarters, the Administration and Operations Officer is responsible for the organisation and supervision of day-to-day operations, as well as of special operations, such as relocation of victims and witnesses, transfer of suspects to The Hague, organisation of in situ trial, etc.
Duties and Responsibilities
- Effectively planning and overseeing the Field Office (FO) in terms of administrative, logistics and operational matters;
- Effectively managing human, financial and physical resources in support of ICC field operations, in accordance with the ICC Rules and Regulations;
- Follow-up on logistic and administrative issues at the request of the Chief of Field Office, in adherence to the Division’s established Strategic Plan, Standard Operational Procedures (SOP) and Service Level Agreements (SLA);
- Coordinate the day-to-day and special Field Office operations support;
- Monitor ongoing files in the absence of the Chief of Field Office.
Advanced University degree in administration, field logistics management or other relevant field. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.
A minimum of five years (seven years with a first-level university degree) of progressively responsible experience in the area of field operations support or other area is required.
In addition, experience in the following areas is required:
- Delivery of diverse logistical and operational services. Services include emergency medical support and air operations support;
- Operational Logistic Administrative Planning, organisation and supervision of operations in remote area;
- Experience in team management;
- Standards of conduct linked to confidential activities;
- Proficient computer skills to include database (SAP) and internet applications;
- Previous experience in Central Africa will be considered as an asset.
Knowledge, Skills and Abilities:
- Knowledge of budgeting practices and procedures;
- Ability to organise, conduct and supervise operations in remote areas under poor conditions, independent of any supervision, identifying issues, formulating options and making decisions that are in the best interest of the ICC;
- Ability to establish priorities and to plan, coordinate and monitor own work plan as well as of staff under their supervision;
- Communication skills and computer skills, including proficiency in word processing, spreadsheets, and relevant software packages;
- Interpersonal skills and the ability to establish and maintain effective work relationships in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
- Ability to manage and mentor a team by demonstrating leadership, recognising and responding appropriately to ideas, interests and concerns of others, appraise staff fairly and objectively, providing ongoing feedback and recognitions in a timely manner;
- Ability to deploy to operation areas in different countries and remote locations with short notice.
Knowledge of Languages:
Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is highly desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The ICC is willing to apply the “Inter-Organisation Mobility Accord” on a reciprocal basis.